Work stays where it's done
A file somewhere on a computer, a decision in a messenger, and only the assignee knows the status — and all of it has to be pulled together by hand. In Aita there's nothing to pull together: a task comes from the email or meeting itself, brings its files and discussion along, and becomes a step in the project. To pick up where you left off, there's nothing to collect again — you open the card.
Marina Boiko · Product · 2 min readWork starts with an email or a meeting
An email in the "Queue" becomes a task in one action. In the notes after a meeting you check the items you need — and they become tasks in the project the meeting is linked to. You don't have to type the wording: you dictate it with the dictaphone in the top bar, and the recording becomes text. The assignee can be an AI persona instead of a person — a worker with a name and limits. Nothing has to be moved by hand: the card keeps both the email and what came with it.
Discussions and files don't sit apart
You don't have to upload a file a second time: you take an existing one from the "Dataroom", a lead, a project or the knowledge base, and it becomes a task attachment. It's the same file, not a copy. The discussion doesn't go to a messenger either — it's in the "Chat" tab on the card itself, and everyone who can open the card has access to it. This same card sits both in the project and on the task board — where work is looked at every day.
You see the project step and what's holding the task
At the top of the project card you see a bar of stages named in the words of your process — and the step the project is on now. Tasks inside have their own order: the board columns your admin names in "Company settings". If one task waits on another, you set "blocks" or "blocked by" in the "Relations" block, and a mirror mark appears in the other task. So nobody has to be asked about the state of the work while it's in progress.
A closed task isn't lost and opens in full
The board stays about what's in progress right now, so completed tasks don't hang on it. You can find any of them through the search bar at the top — even six months later. The card opens just as it was: the discussion in the "Chat" tab, files in the attachments, "blocks" marks in "Relations". You give a new person a link to this card — instead of digging through mail and chats to piece together the history.
A day without switching
Switching and repeated questions disappear from the day. The email, file and discussion arrive in the same card, it sits as a step in the project, and after closing it stays open for reading. The platform keeps together both the result and everything the team wrote while getting there.